Frequently Asked Questions (FAQ)
Q: I have not received the official invitation. May I still participate?
A: Please, do not hesitate to get in touch with us at firstname.lastname@example.org.
Q: How many participants will attend the Roundtable?
A: We are expecting up to 170 international participants.
Q: Where is the Roundtable taking place?
A: This year’s Roundtable will take place at the House of Estates, Säätytalo, in Helsinki.
The House of Estates is a historical building built in 1890. Originally it hosted all the meetings of governmental estates and now it serves as a government representation premise. The House of Estates annually hosts hundreds of events from small workshops to big receptions.
The House of Estates is located in the heart of Helsinki, near Helsinki Cathedral and Market Square.
- Address: Snellmaninkatu 9-11, 00170 Helsinki.
- For me detailed information on how to get there, see Helsinki public transfer’s Journey planner
Q: Where can I find the Roundtable’s agenda?
A: Please, go to Programme.
Q: Where can I find more information on the sessions?
This information will be posted shortly.
Q: How can I get more involved at the conference?
Q: What about the Career Fair?
A: The Finnish Ministry of Foreign Affairs will host the 13th International Organizations Career Development Roundtable’s Career Fair with the support of UNFPA and Contact Forum at Messukeskus, Helsinki.
- Address: Messuaukio 1
- Tram: Number 9 towards Pasila
We hope your organisation will be able to host an information stand at the Career Fair. This will be an opportunity to showcase your organisation, attract potential job seekers and inform them about career opportunities, recruitment procedures, training options and vacancies.
The main target group is mid- to senior-level career professionals, but the Career Fair is also expected to be of interest to graduates and recent graduates/students.
Q: What is the dress code of the event?
A: We expect all participants, speakers and organisers to dress in formal or business casual attire. Also make sure you are able to stand and walk comfortably in your shoes, as you will have to walk from one room to another.
Q: How is the weather in Helsinki? Should I wear a coat?
A: Helsinki’s climate in December can be quite unpredictable, but probably it will be colder than where you are coming from. The temperature variates from +5C to as low as -15C (41F-5F). So warm clothes are a definite must-have. Besides the possibility of rain and snow, Helsinki is located right next to the ocean so the sea breeze might add up to the coldness of the weather. So please, bring enough warm and weather-proof clothes with you. Let us also remind you that December is the darkest time of the year – we only have a few hours of sunlight during your stay in Helsinki!
Q: What should I definitely pack into my luggage?
A: As mentioned before, the importance of warm clothes can’t be overexaggerated. Gloves, a scarf and maybe an umbrella will come in handy. Public transportation system is highly efficient in Helsinki, but there will be some walking outside involved so in those moments, these clothes will be useful. Also good walking shoes are a strong recommendation, because Helsinki city streets are mostly cobblestone streets. Ladies in their heels, beware.
Q: Do I need a visa?
A: Please, do not hesitate to contact us at email@example.com if you are not sure whether you require a Schengen visa.
Q: How to get to my hotel from the airport?
A: First, you can either take the Finnair city bus, I or P-trains or taxi (approximately 45-50 euros) from Helsinki-Vantaa airport to the city center of Helsinki. Ticket machines for train can be found in the luggage area, bus stops or next to the escalator leading you to railway station. For more information on the tickets and transportation from and to the airport, click here.
Both the bus and the train take you to the main railway station. From there the easiest way to find your way to your hotel is to use Google maps or Helsinki public transport Route search. With the address of your hotel it is easy to navigate from the railway station to your hotel, since all of our recommendation hotels are located in the city center.
In the city you can choose between walking, bus, tram or metro. Public transportation tickets can be purchased from the station’s machine or from the driver with cash (not in metro).
Q: How much time does it take to go from my hotel to the House of Estates?
A: If you are planning on sleeping in the hotels that we suggested, it will generally take you between 15-25 minutes to get to the venue. If you leave from city center and prefer public transportation, we recommend you take tram number 7B towards Hallituskatu. You hop off at that stop (Hallituskatu) and the House of Estate is only a minute walk away.
But probably the easiest and quickest way is walking. From railway station to the House of Estates the distance is only about 1,1km, so approximately a 15 minute walk. There are lots of nice sightseeing places on the way, such as Helsinki cathedral. So if you can, save enough time for a leisurely walk and enjoy the beautiful historical sights on the way.
Q: Where can I change my money to Euro currency? Do I need to do that?
A: Generally, almost all shops and restaurants accept international credit and debit cards but we still recommend withdrawing some money from a local ATM if your bank has low commissions abroad or exchanging cash. There is a money exchange spot at the Kamppi shopping center if you need to change your money. Additionally money can be withdrawn from yellow cash machines called “Otto”. There are several of them in the city center area.
Q: How in general do I orientate myself around Helsinki?
A:It is very easy to navigate through Helsinki using either Google maps or Helsinki Route search.
Since Helsinki is a city which is not too big to walk around, we suggest you take your time to walk from place to place. With the recommended variety of warm clothes you should be able to enjoy your touring in Helsinki. If walking isn’t an option, buses, trams and metro will take you to wherever you want to visit.
We would also like to remind you that, although Finnish people have a reputation of being shy and quiet, people are always willing to guide and help you if you just ask them. Finns speak very good English in general, so there shouldn’t be a problem with the language barrier.
Q: Should I buy a specific transport ticket in Helsinki?
A: We strongly recommend that if you plan on using the public transportation more often than once a day, you purchase the day ticket. It can be bought from one day (8 euros) up to seven days (32 euros) from station’s machine. A single ticket costs from 2,50euros to 3,20euros depending on where you buy it and if it’s a night ticket. The cheapest ones you can have by buying them from the ticket machines located in main railway and bus stations. With a day ticket you can ride as many times as you please. Let us remind you that riding without a ticket can be heavily fined. For more information on the tickets, click here.
Q: Where can I go in Helsinki during my free time?
A: Helsinki is the capital of Finland, so there are always lots of interesting things to see and do. At the Roundtable event we will provide you with maps and touristic info on sightseeing, restaurants and a general guide on Helsinki. Prior your trip you can go and see the official Helsinki tourist website. There you can look up-to-date info on what is happening in Helsinki during your visit.
If you are planning on staying in Helsinki for a longer period of time, we strongly recommend you already fly to Finland on 5th or 6th of December. That is because the 6th of December is Finland’s Independence Day. This year will be our nation’s 99th birthday, and lots of people are going to be celebrating around the city since it’s a national holiday.
Q: I still have questions. What should I do?
A: Please, do not hesitate to write us at firstname.lastname@example.org